Digital mailroom is designed to scan all incoming mail, what allows companies to improve their productivity and substantially reduce operational costs. The system facilitates electronic distribution of incoming correspondence.
Thanks to the implementation of digital mailroom, manual data processing typical of the traditional circulation of paper documents becomes the past. The digital mailroom accelerates the management of correspondence and offers easy, on-the-spot access to digitalised documents that used to be available only in the paper form. Digital mailroom has numerous functional capabilities, what results in greater comfort of work. The system allows users to have full control over incoming and outgoing documents. Moreover, it eliminates the risk of losing documents or delivering them to inappropriate users.
Corporate mailroom management is critical to the success of any business. The quality and speed of data interchange are fully dependent on the efficiency of incoming and outgoing documents handling. That is to say, the productivity of corporate mailroom determines the efficiency of business processes. Infinite offers two models of cooperation as far as the management of mailroom is concerned: outsourcing and in-house.
– corporate mailroom management becomes completely outsourced to Infinite. The mailroom is moved from a customer’s headquarters to the off-site location. A customer is provided with the image representation of incoming mail together with information about its delivery, processing and other data essential to decreeing a document.
– a separate organisational unit is created in the customer’s headquarters. The in-house model presumes two ways of document processing:
Digitalising documents and sending their images in the electronic format. Such information as: delivery time, processing and other data essential to decreeing a document is also provided.
Selecting an appropriate model supports companies in the process of optimising their mailrooms. The adoption of digital mailroom allows companies to concentrate on the core business as well as offers constant, convenient access to the data needed.
The adoption of digital mailroom allows companies to concentrate on the core business as well as offers constant, convenient access to the data needed.